HOW CONFERENCE PARTICIPANTS EASILY ACCESS PRESENTATIONS AND HANDOUTS

December 13, 2017

Conferences and workshops are still one of the best ways to convey new knowledge and exchange experiences. And presentations, handouts and other materials all have their role to play. However, it’s often the case that the presenter would like to provide additional material to the audience. With Teamplace, presentation documents can be easily uploaded making them instantly available to all participants.

Just follow these simple steps

Register and Start a Teamplace

After registering at teamplace.net, the presenter or conference organizer can set up a space where they can upload their handouts, presentations and other additional materials.

Generate Invitation Link and Set User-Roles

In order to easily share the Teamplace, an invitation link can be generated with just a few clicks which can be passed on to the participants of the conference. The creator can then adapt the standard settings for everyone who receives an invitation. For example, if the creator delegates the role “reader”, then everyone who receives an invitation is able to read, download and comment on materials, but will be unable to upload or edit documents.

Shorten and Customize Link

Since the Teamplace link can be quite long, the presenter can shorten it after it has been created using bit.ly. You can register free of charge and it possible to give the link a name that immediately shows what is to be found on the page. The URL can be created for example like: www.bit.ly/conference_name_date.

Share!

The presenter can then put the more practical bit.ly link directly into his or her presentation. Optional documents or additional material that the audience should view after the presentation should be shared at the end of the presentation. However, if the participants should take a look at the material during the presentation, the link can also be sent in an e-mail prior to the presentation.

After the conference is before the [next] conference

The user who has set up the Teamplace can subsequently monitor access to the documents. The Activity Stream also allows users to see which member has registered and when.

In addition, the Teamplace creator can interact with the group via the comment function. If new material is uploaded to the Teamplace, all members will be notified via e-mail. This means no new changes are ever missed. Not only the presenter, but also the participants have the opportunity to upload material. This feature is especially useful for workshops.

Once you are signed up, you’re free to create as many Teamplaces as you want, at no cost whatsoever. Each Teamplace gives you 5 GB storage space. However, if this relatively large amount is not sufficient, it can be expanded for a fee. If the presenter or organizer starts a new Teamplace for a new presentation, then materials can be copied from one Teamplace to the other effortlessly. This is done choosing the “copy” symbol in the page bar when the corresponding file has been selected. In the new Teamplace, this can then be inserted with the “insert” symbol.