Better Meetings with Doodle and Teamplace
2015-11-10 · damei
There is hardly anyone who doesn’t know or use Doodle, the free online tool for fast and easy team meeting scheduling for groups. And its extreme popularity isn’t just limited to personal users. The online service has been well received in the business world too, not least because of the ability to combine the service with leading calendar applications like Outlook and iCal. It makes appointment scheduling – for example, for the next project meeting – a breeze.But no matter how fast and easy Doodle makes scheduling a team meeting, the scheduled meetings themselves are all too often ineffective. Most people hate it, but can find no remedy: unproductive, time-wasting meetings are part of the everyday work routine – to the regret of all involved. Poor preparation, unproductive discussions, no taking of minutes, and certainly no follow-up are the order of the day. And the participants promise improvement before every new meeting.
Take This Opportunity for More Effective Team Meetings
Surely it would be presumptuous to say these deficiencies would be fixed with the appropriate tools, because the implementation requires not least a necessary amount of discipline. Nevertheless, Teamplace significantly reduces the communication effort needed and thereby noticeably increases the chance for productive team meetings.The process begins at the planning stage of the meeting. The invitation to the Teamplace set up for this meeting can simply be sent with the Doodle request. To do this, you register with, create a Teamplace with the name of the meeting, and copy the invitation link after selecting the option of the same name (“Invitation per Link”).The meeting participants then register through this link and can access all documents in the Teamplace and upload their own documents. Logically then the basic documents for the discussion are already located in the Teamplace, and the participants can study them before the meeting. Teamplace also provides the optimal meeting foundation for the next steps.The Advantages for Your Team Meetings With Teamplace
- Optimal meeting preparation: All documents, pictures, videos, etc., collected as the basis for the meeting are available to all participants via Teamplace.
- Meeting minutes in real time: At the end of the meeting, the meeting minutes can be uploaded to Teamplace with a few clicks or taps and thus made available to everyone.
- Easy updates: Thanks to file versioning, all participants can augment the minutes as desired and go back to the original version at any time in case of inconsistencies. Working results can also be stored directly on the Teamplace.
- Save time for follow-ups: The comment function allows meeting participants to discuss the individual contributions and results, without requiring an additional meeting.